Act as the central point of contact and the person responsible for all assigned yachts. Serve as the intermediary between the yacht crew, the company, and the owner’s team. Work closely with accounting and administrative teams to ensure that clients’ yachts are managed to the highest standards in all aspects.

MISSIONS

Operations

Ensure that a standard contract is in place for all yacht activities and that contractual standards are upheld.
Collaborate with the DPA and technical team to meet the operational needs of assigned yachts.
Communicate proactively with the DPA and Technical Manager to coordinate audits and technical inspections.
Assist, when appropriate, with the onboarding or offboarding of yachts into or out of the fleet.
Gather relevant information from the yacht crew to finalize and submit monthly reports to the owner’s team.
Liaise with the insurance company to notify all mandatory declarations (changes in operations, shipyard periods, navigation areas, class changes, etc.) and coordinate policy renewals when necessary.

Audit Preparation

Assist the DPA in planning and preparing audits.

Shipyard Refit (in collaboration with the Yacht Technical Manager and Crew)

Coordinate with the yacht crew, technical team, and yacht account manager to define needs prior to refit periods and provide administrative support in the following areas:
Track contractual changes related to the refit.
Compile and update work lists and Excel tracking sheets.
In collaboration with all relevant parties, compile and submit reports to the owner’s team according to the agreed frequency.

Crew

Ensure compliance with MSMD regarding crew levels, training, and certification.
Oversee implementation and compliance with MLC 2006.
Sign SEAs and termination documents on behalf of the employer.
Conduct regular onboard visits and interact with the crew.

Finance

Receive monthly reports from yacht account managers and consolidate them into the yacht’s monthly report.
Support the yacht accounting team by following up on any financial issues.
Contribute to the preparation of the annual budget and monitor monthly expenses in collaboration with the yacht account manager.
Stay informed of ad hoc financial reports.
Maintain close liaison with the captain to ensure procurement, ordering, and financing of safety items and critical equipment.
Assist in resolving payroll-related issues.

Compliance

Ensure overall regulatory compliance of the vessels.
Contribute to the annual review of the Safety Management Manual (SMM).
Proactively support adherence to relevant policies, procedures, and activities.
Conduct onboard visits during the operational season to perform checks, provide support, and monitor performance and satisfaction.
Take action on any identified non-conformities (internal and/or external) to ensure timely and effective resolution, including immediate corrective actions.
Be part of the emergency response team.
Support requests for exemptions or approvals when necessary.
Review monthly reports and ensure corrective actions are implemented promptly.
Contribute to annual evaluations of yacht administrators you regularly work with.

New Yachts

Define communication lines and responsibilities.
Ensure that yacht handover checklists (certification, manuals, plans) are completed directly or through managed delegation.
Assist the DPA in the safe and efficient implementation of the company’s Safety Management System, including full SMC and SSC certification within six months.
Support the brokerage division during the sales process to ensure yachts are integrated into management in a professional, proactive, and compliant manner.
Organize and conduct interviews with captain candidates in collaboration with the owner.

EXPERIENCE & PROFILE

Minimum 5 years of experience as a Yacht Manager or in a similar yacht management role.
Minimum 4 years of experience as an officer, ideally Chief Officer, on board yachts.

The ideal candidate should be dynamic, flexible, possess excellent communication and leadership skills, be a strong team player, proactive, and capable of handling pressure in emergency or technical situations, while maintaining a strong client-service mindset focused on owner and stakeholder satisfaction.

General application

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